On June 7, 2019, the Florida governor signed House Bill 409 into law. The bill allows Remote Online Notarization, in Florida, starting January 1, 2020. With this bill, Florida joins Minnesota, Nevada, Texas, Vermont, and Virginia as the only states to allow remote online notarization.
How Do I Become an Online Notary?
Any Florida notary public may register with the State as an online notary. To qualify, the notary must post a $25,000 bond, have $25,000 of errors and omissions insurance, complete a two-hour course, and have the designation of a RON service provider. Once you are an online notary you can perform all of the services of a notary online, except solemnizing the rites of matrimony.
How Can I Get My Documents Notarized Online?
Whether you are in Florida or not is irrelevant with the passing of this bill. While the notary must be physically present in Florida when they perform an online notarization, the signer may be anywhere around the world. The notary and signer may perform the notarial act through online-video communications.
Once connected, the online notary must confirm the identity of the signer or witness. Confirming the identity can be done through a credential analysis where a third party affirms the validity of the ID presented by signer. Otherwise, the identity can be affirmed through a public or proprietary data source.
The electronic notary certificate must also state that the notarization was “online notary.”
What are my Duties as an Online Notary?
Online notaries must keep an electronic journal of all notaries performed online as well as a backup. The notary must keep the records for at least 10 years and must provide a copy of a notary, at no charge, to any party to a transaction which utilized the online notary. As an online notary, you may charge no more than $25 per notarial act performed.
An online notary may also oversee the witnessing of electronic documents and, the making of a copy of an electronic record through online-video communications.